Employer: Hayle Engineering

Location: Kality, 700 meters behind Cheralia factory, Addis Ababa

Job type: Full-time

Work arrangement: On-site

Application deadline: 2026-10-20

The listed deadline has passed. The source still marks this job as active; confirm availability before applying.

Date: 04/01/2019 E.C
HE/ EXL /0733/19
Vacancy Announcement
Position: Secretary
Hayle Engineering is looking to hire a qualified, motivated, and well-organized Secretary who will be responsible for preparing professional correspondence, handling customer phone calls, and providing administrative support to ensure the smooth operation of daily office activities.
Qualification
• Diploma or BSc Degree in Secretarial Science, Office Management, Business Administration, or a related field.
• Minimum 1–4 years of relevant work experience.
• Experience in office administration, document preparation, and customer service is an advantage.
Key Responsibilities
Administrative Responsibilities
• Receive, answer, and respond to incoming customer phone calls in a timely and professional manner.
• Prepare, draft, format, and maintain official letters, reports, memos, and other company documents.
• Direct customer inquiries and phone calls to the appropriate departments or personnel.
• Receive, send, and manage official emails and other correspondence.
• Maintain proper filing systems and organize company documents and records.
• Schedule appointments, meetings, and other official activities.
• Welcome visitors and provide professional assistance to customers and business partners.
• Maintain accurate records of incoming and outgoing letters and other official documents.
• Assist management with daily administrative tasks and other duties as assigned.
• Handle confidential company information with discretion and professionalism.
Required Skills
• Excellent written and verbal communication skills.
• Good letter-writing, typing, and document preparation skills.
• Proficiency in Microsoft Word, Excel, and other relevant office applications.
• Good telephone etiquette and customer service skills.
• Strong organizational and time-management skills.
• Ability to manage incoming calls, correspondence, and multiple administrative tasks.
• Good interpersonal and problem-solving skills.
• Ability to maintain accurate records and manage office files efficiently.
Ideal Competencies
• Professional attitude and strong communication abilities.
• Attention to detail and accuracy in preparing official documents.
• Ability to communicate effectively with customers, employees, and management.
• Strong organizational and multitasking abilities.
• Ability to work independently and as part of a team.
• Trustworthiness and the ability to maintain confidentiality.
• Self-motivated, responsible, punctual, and service-oriented.
Within 5 Days, Interested Applicants Can Submit Credentials in-Person and or by E-mail on the address below.
Address: Ethiopia, Addis Ababa, Kality, 700 meters behind Cheralia factory
Telephone: +251114626173, +251118589954, +25110626155
Email: humanresource@hayleengineering.com
Google Maps location: https://goo.gl/maps/yeaqMorsy6sYYTks7

Requirements: Administrative & Executive Support, Receptiveness to Feedback, Simplifying Complex Ideas, Perspective Taking, Deadline Management

Skills and tags: Administrative & Executive Support, Receptiveness to Feedback, Simplifying Complex Ideas, Perspective Taking, Deadline Management

Apply for this job

Source: Afriwork