Employer: Afriwork Recruitment

Location: cmc, Addis Ababa

Job type: Full-time

Work arrangement: On-site

Application deadline: 2026-11-10

The Executive Secretary / Office Administrator provides high-level administrative support to keep the office running smoothly. The role covers managing schedules, handling correspondence, maintaining records, and assisting staff and visitors. The ideal candidate is organized, detail-oriented, discreet, and an excellent communicator.
Key Responsibilities
Administrative Support
Manage executives’ schedules, appointments, and travel arrangements.

Answer, screen, and direct phone calls professionally.

Handle incoming and outgoing mail, email, and other correspondence.

Prepare and edit documents, reports, and presentations (memos, letters, spreadsheets).

Maintain an organized filing system, both digital and physical.

2. Office Coordination
Greet and assist visitors courteously and professionally.

Coordinate meetings, conferences, and events, including booking venues, preparing agendas, and taking minutes.

Order and maintain office supplies and equipment.

Keep the office tidy and presentable.

Communication and Liaison
Serve as the point of contact between executives, employees, clients, and vendors.

Relay messages and information accurately and promptly.

Handle confidential information with discretion.

Data Management and Record Keeping
Update and maintain databases, contact lists, and records.

Support report preparation by collecting and analyzing data.

Additional Duties (as required)
Assist with basic bookkeeping and expense tracking.

Support HR with onboarding, including preparing paperwork and setting up workspaces.

Perform other administrative tasks as assigned.

Skills and Qualifications
Bachelor's degree in Business Administration or a related field.
2+ years of experience as a secretary, administrative assistant, or in a similar role.
Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
Ability to operate standard office equipment such as printers and scanners.
Soft Skills
Excellent written and verbal communication.

Strong organizational and time-management abilities.

Attention to detail and problem-solving skills.

Ability to multitask and work under pressure.

Professional demeanor and strong interpersonal skills.

Requirements: Administrative & Executive Support, Detail Oriented, Time Management, Office Administration, Multitasking, Communication, Microsoft Office

Skills and tags: Administrative & Executive Support, Detail Oriented, Time Management, Office Administration, Multitasking, Communication, Microsoft Office

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Source: Afriwork